Minutes of 2024 AGM

Minutes of Annual General Meeting
Eaton Golf Club
Friday 9th February 2024

1. Attendees

2. Apologies Received

3. Welcome
Chairperson, Ian welcomed everyone to the 2024 AGM. He commented upon the successful year the club had enjoyed.

4. Approval of the AGM Minutes February 2023
The circulated copy was agreed to be an accurate record.
Vote approved: Neville
Vote seconded: Sarah

5. Annual Report: Ian
Thanks were expressed to:
The committee members for all their hard work during the course of the year. Jan and the walk leaders for the variety of interesting walks arranged for members and to Caroline for the weekend trips away and her many hours spent researching, booking and overseeing the holidays away. To Paula for organising and overseeing the social events and to Steve and Kate for overseeing the trips to Austria and The Pyrenees.
Thanks, were also extended to James for maintaining the website and keeping everyone up to date with all that is going on with the club.
John was thanked for stepping in and explaining the club’s financial report in Kate’s absence and for also planning the club’s Marilyn trips away.
Charles has for the fourth consecutive year audited the accounts and was thanked for the time this involved.
Ian lastly thanked all the members for their continuing support, enthusiasm, energy and contributions to the club.
Making reference to the AGM in 2023 Ian stated that this year there was fortunately no ‘elephant in the room’. As a result of discussions (around fees and managing the budget) held at the 2023 AGM, the majority of members had chosen Option 2, to pay the proposed £20 annual membership fee. It has enabled the committee to better plan and has also allowed more spending on for example training, as would be explained by Jan Andrews. Ian politely reminded everyone that the £20 annual is now due.

6. Financial Report 2023 & Budget for 2024: by John on behalf of Kate
All members had been sent the financial report before the AGM, in order to give plenty of time to digest the information. John went through the Income and Expenditure 2023, the Financial Position as of 31 January 2024, the proposed Budget 2024, Fee Proposal (To remain the same i.e. £20.00 per annum) and future Financial Considerations.
John explained that for increased clarity the income received (Slide 1 of the PowerPoint) now showed the monies raised on the charity walks in a separate column. A member asked how the discount given by HF Holidays was used by the club. John explained that historically the club had asked members going on HF holidays to pay walk fees and an admin charge. These are no longer charged, and the free place HF give us is taken as revenue instead. A question was also raised as to how walk fees were collected from those who still paid the “old” £2 walk fee for Sunday walks. Jan explained that walk leaders recorded names after each walk for H&S reasons and for the purposes of gathering statistics. The name of the attendees following each walk were passed onto her and then every 6 months members were sent an email asking them to pay for the number of walks they had taken part in. It was pointed out that this clearly requires careful monitoring and time which was one of the reasons the committee had suggested the club moves to a £20 yearly payment.
There were no challenges to the Proposed Budget which was agreed by all present.

7. Walks Report 2023 & Programme for 2024: Jan
Weekend Walks
2023 proved a good year for walking. 37 walks occurred during the course of the year. This was 20 more than the previous year. The walk profiles for 2023 is now almost back to the pre-Covid days of 2019. Jan expressed her thanks to all the walk leaders who willingly come forward to lead walks.
One person will be attending Silver Level Training this year and three people wish to go onto Gold Standard Training in 2025. Congratulations were extended to John who gained Sliver in 2023 and has become the latest Walk Leader.
In April, the Company Peak Navigation are to provide refresher training for many of the existing walk leaders.

Jan moved on to impart an exciting new challenge for this Summer. Some members have expressed an interest in completing the entire Sandstone Trail in a day. This is to be planned for the height of summer when daylight hours are longest. More details are to be announced shortly.

John was thanked for his planning of many of the Marilyn walks, the admin involved in keeping a track of those completed, and for organising trips further afield.

8. Welsh Marilyn Programme for 2024: John
Two away trips have been planned for this year. The first on the Llyn Peninsula with walks organised for Monday 13th / Tuesday 14th / Wednesday 15th of May. Most members have booked accommodation from the Sunday ready for the early boat crossing over to Bardsey Island on the Monday.
The second trip to Abergavenny is from Friday 6th to Sunday 8th September.
Members who are interested in finding out more about these trips or joining either were asked to make direct contact with John. He will advise on local places to stay etc. There is also additional information on the Club’s website.

9. Holidays: Caroline
Holidays UK 2023
Caroline gave a résumé about the holidays members enjoyed during the course of 2023.
Spring Walking Weekend, 28 April – 1 May, Holnicote House, Selworthy, Exmoor.
Autumn Walking Weekend, 6-9 October, Monk Coniston House, Southern Lake District.
13 members attended the first weekend in Selworthy and 27 attended Monk Coniston.

Self-booked Summer Holiday 2023: Neustift, Stubai Alps, Austria. 8-15 July.
Kate instigated this holiday and Caroline assisted. This proved to be a positive alternative to HF holidays. Bookings were made through Inghams on an individual basis with flights from Manchester to Innsbruck. The walks each day were not designated “guided walks”, but members grouped together and enjoyed a variety of hikes and days out.
The prices were cheaper than HF and the two hotels used were thought to be better and more relaxed. Lots of extras such as bikes and pools were available and passes for the local transport and ski lifts were included. By not using walk guides each person saved in the region of £400.
Walks in the area were easy to follow due to clear signage and so members with some experience using maps, guides and digital equipment would find this kind of holiday easy to plan.

Holidays Extra: Catalan Pyrenees September 2023
Steve for the second year running organised a guided week’s walking in the Pyrenees using the company Hike Pyrenees. A small group of six signed up for this refugio based holiday which proved to be a lot of fun with fabulous walking even if the sleeping arrangements proved at times basic and somewhat cosy!

Holidays 2024
Spring Walking Weekend: The Peveril of the Peak in Dovedale, Peak District.
19 members have booked for this HF based weekend away. Caroline pointed out that places might still be available. Green, Blue and Red Level walks will be offered.
Autumn Mid-week break at Glaramara Hotel, Borrowdale Lake District. 23 members have booked for this 2nd club event. All single rooms have now been taken. Double rooms may still be available. Blue and Red level walks will be offered each day.

Summer Holiday Abroad 2024
Returning to The Picos region of Spain was on offer for summer 2024, however there were insufficient numbers to make the trip viable. This was in part due to the time of year offered.
There will therefore be no holiday abroad this year.

Holidays 2025
Proposals have been put forward for organising a Spring walking weekend in Church Stretton where Green, Blue, and Red Level walks can easily be planned. It was suggested that in the Autumn the club may return to Dolgellau where it might also be possible to combine walks with bagging Marilyns too. The walks are likely to be Blue and Red levels only. The HF hotel does however provide visitors with a good selection of local Green level walks which could be followed by those not wishing to tackle Blue walks.

Summer Holiday 2025
Research is underway looking at costing and availability in Selva in the Italian Dolomites. This holiday would be with Inghams again and organised in a similar way to the Austrian holiday of 2023.
Further information to follow.

10. Club Events: Paula
Spring Midweek Social Walks.
There were three social walks predominantly organised by Jan during the course of the year. These were all well received.

Summer 2023 Charity Walks and Picnic
This was held on July 2nd and kindly hosted by Neville and Di. Members enjoyed a very pleasant day together and £200 was donated to both new charities (the North-East Wales Search & Rescue and The Cheshire Wildlife Trust).

Christmas Social: Friday 7 December 2023
This was held on December 1st at Pryors Hayes Golf Club. A well-attended evening and very much enjoyed by all those present.
Thanks were expressed to James for providing the contact and helping with the arrangements.
For several years the Christmas Party has been held in Willington, Tarporley and other semi-rural venues. Many members live close to or in Chester and therefore in 2024 the committee hope to find a venue closer to the city for a change.

Paula welcomed our new members and a returning member.
There are currently 65 members on the database, 50 of those are regularly walking.

OHWC Constitution
The amendments agreed upon at last years AGM have been made, along with small changes to the website to reflect the changes to membership. Thank you to James for his assistance.

Nuffield Health
Several members have joined Nuffield Health gym. To boost club numbers going forward, James is in talks with the gym to advertise the club on their premises. In return, OHWC members will receive a 10% discount on fees. A recommendation about the gym will appear on the OHWC’s website.

Cotswold Outdoors Discount
The Club no longer has a valid code; National Trust members however can enjoy a 15% discount.

11. Election of Officers
Chairperson: Ian
Walk Programme Coordinator: Jan
Treasurer: Kate
Secretary (Holidays): Caroline
Secretary (Membership and Events): Paula Proposed by Bernie Leadbeater
Seconded by Brian Clark

Accounts Examiner: John Proposed by Sarah 
Seconded by Steve 

12. A.O.B
No items were notified prior to the meeting.
Brian wished to thank James for the tremendous work he has put in to our website and how it is both user friendly and informative.