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Committee Roles


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Chair

Objectives
Ensure Club complies with its constitution and develops policies in support of its activities.
Ensure the Club pursues the objectives set out in the constitution.
Ensure the Club is managed so as to benefit its members.
Ensure the good name of the Club.
Ensure effective and efficient administration of the Club.
Ensure the website is kept up to date.

Key Tasks
Act as Ambassador and spokesperson for the Club.
Set agenda, chair and facilitate committee meetings.
Lead discussions at committee meetings and ensure they are implemented.
Ensure provision of insurance for walk leader liability.
Nominate Club charity/s.

Walk Coordinator

Objectives
Ensure that the Club has a varied and balanced ‘Walk Programme’.
Ensure that each Walk is led by an appropriately qualified person.
Ensure that details of each walk (the ‘Walk Brief’) is publicised on the Club website (aim for 2 weeks before the walk), and emailed to members (one week prior to the date of the walk).
Ensure that economical use is made of minibuses, where required.
Give guidance to Walk Leaders in the administration of walks.
Take the lead on walk related matters including health and safety issues.

Key Tasks
Set the walk dates and grades (‘Walk Programme’) (aim for at least 3 months in advance) and arrange for publication on the Club website.
Seek nominations from Walk Leaders for the walks they wish to lead and allocate the walks as early as possible.
Check that the Leader has finalised the route and prepared the ‘Walk Brief’ at least 2 weeks before the walk date.
Arrange for the Website to be updated with the ‘Walk Programme’ and next ‘Walk Brief’.
Consult with the Walk Leaders in the selection of walks for the “Walking Weekends” and ensure that each Walk has an allocated Leader.
Seek ways for the Club to improve its management and execution of walks.
Maintain the content of the ‘Leader Resources’ Section of the Website including the risk assessment.
Encourage aspiring Walk Leaders and promote their training needs, including First Aid requirements.
Monitor Health and Safety developments and assess their impact on the Club’s activities.
Maintain the list of past walk briefs on Drop Box.
Maintain the walk statistics and prepare a summary for the AGM.
Hold meetings of the Walk Leaders on an annual/biannual basis as needed.
Take responsibility for storing the Club’s equipment (maps, emergency shelters and walkie talkies).

Treasurer

Objectives
Maintain club’s accounting records, record fees collected and defray properly authorised expenses.
Have joint access to the club’s bank account along with the Event’s Secretary and authority to administer the club’s banking transactions online.
Prepare periodic accounts for review by the management committee, and Annual accounts to 31st December for presentation to the AGM each year following review by the appointed Accounts Examiner.

Membership & Events Secretaries

Members Secretary
Objectives
Promote new membership through publicity and engagement.
Maintain an up-to-date list of members and their personal details.
Ensure the club complies with GDPR
Ensure all members are updated on club activities.
Take minutes for all committee meetings and circulate.
Organise the AGM.
Ensure a range of social events are arranged throughout the year.
Organise the summer BBQ, a Christmas/New Year Social Event and the social aspect of the AGM

Key Tasks
Assist the Walk Programme Leader in developing new ways to attract members.
Make contact with potential new members. Ensure they are given full information about OHWC, are supported and welcomed into the club.
Maintain up-to-date personal information on all members.
Make sure all committee members comply with GDPR re storage of information.
Attend all committee meetings, take minutes and send copies in good time.
Following the time scale laid out in the constitution, give formal notice of the AGM to all Members.
Compile and circulate a newsletter to all members (3-4 per annum) giving info on walks, holidays, social events and any other general club information.

Events Secretary (Holidays and Weekends)
Objectives
To arrange a range of holidays and weekend breaks nationally and internationally to suit club members.

Key Tasks
To be joint signatory on bank account with Treasurer
Liaise with Treasurer on financial matters, occasionally making payments directly and deputising for Treasurer in case of long absence
Identify with the Committee and others, appropriate club holidays each year, minimally a Spring and Autumn long weekend and a summer holiday.
Circulate holiday details including approximate costs to all members
Liaise with Membership Secretary to provide entries for the OHWC Newsletter
Continuous and regular liaison with the relevant holiday provider concerning all aspects of booking and providing the holidays
To act as lead name for the holiday with hotel managers, external walk leaders etc. or to deputise someone to do this if not on the holiday.


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