AGM Minutes 2017

Minutes of Annual General Meeting – Friday 10 February 2017 at Eaton Golf Club

Attendees:

Sarah Andrew, Steve Andrews, Hugh & Alice Bray, Brian Clark  Howard Cruse, Mary Gaynor, Miriam Dolphin, Wendy England, Paula  Ford, Terry Green, Dave & Kate Hosker, Helan Isherwood, Colin Jones & Wendy Scott, John & Carol Law, Chris Lowe & Di Patterson, Mark Manton, Carine Klerks Linda Pike, Charles & Fiona Neame, Sue Norwood, Ken & Mary Pratt, Sheila Powell, Ed & Caroline Smyth, John Trimble, Martin & Gill Tunnicliffe, Ken & Fran Waldie, Alan Weaver, James & Toots Williamson, Pauline Ziman.

Apologies received:

Denis & Margaret Barwise, Stephen & Nicola Doubt, Ian Ford, Jan Gidman, Alan & Moira Murdock, Carole Tottey Valerie McWilliams, Bob & Bridge Wilkinson,

Club Business

Howard Cruse welcomed everyone to the 2017 AGM.

Approval of the AGM Minutes February 2016

Proposed: Ed Smyth

Seconded: John Trimble

Vote: Approved

 

  1. Annual Report

Howard Cruse reported briefly on the last year. It has been a steady year with the walking holidays going well (Dolomites, Dove Dale, Picos de Europa and Glaramara). All holidays were really enjoyed not only for the weather (yet again we were lucky) but also for the excellent walking. The Wainrights have also been going well with a number of peaks being accomplished. The holidays for 2017 are going well with a couple already fully booked namely the late September break down in Dorset.

For 2018 it has been decided to keep things simple and not offer so many options.

The club’s social events were held at new venues, were well supported and enjoyed.

We had one Health and Safety issue when a member fell while abroad in the Dolomites. The person in question has made a good recovery but Howard reminded members that everyone should be taking out their own holiday insurance as the club is covered for weekend walks only and not for other events i.e. Winter holidays.

Walk numbers have been better this year.

 

  1. Financial Report

By Ken Pratt

(Information attached Appendix 1).

Ken talked everyone through the last year’s income and expenditure stating that the club remains in a good, quite robust position. The income generated was boosted by money generated on the charity walk which was very well attended. For the Weekend in Glaramara the club had paid out additional money for walk leaders as many of our own walk leaders wished to cover some of the Wainwrights that weekend and so were unable to lead walks themselves. At this point Howard added that combining a club weekend away with the Wainwrights had proved not altogether successful and so the two would be kept separate in the future.

The committee felt that the walk fees were adequate and therefore would remain the same for 2017. I.e.

£2 for weekend walks

£2 for Wainwrights

£5 for weekend away

£5 for Charity Walk

This was put to a vote.

Proposed: Hugh Bray

Seconded: Pauline Ziman

All members were in favour.

Vote: approved

Toots Williamson commented that income provided by new membership was low and asked if increasing the membership could be set as a target for 2017.

 

  1. Review of Walk Programme 2016

By Steve Andrews.

Walk Statistics were presented (attached Appendix 2).

Steve reported that more members walked in 2016, the average number per walk had increased and that compared with 2015 less walks had been cancelled.

Charity Walk: Steve thanked everyone involved (Jan Gidman for leading, Howard and Mary for hosting and the committee for organising the food)

Valerie and Brian were also thanked for hosting and providing drinks and mince pies at our Christmas/ New Year walk.

Walking Holidays:

Picos: This was an excellent holiday, the scenery fabulous and no walk (easy or harder) was easy. Everyone was challenged and everyone took pleasure from their achievements.

Glaramara

Steve elaborated on the issue already referred to by Howard and explained that as the majority of Walk Leaders who attended the weekend were wishing to complete the Wainwright walks we were short of club leaders. This meant that the club paid out for 2 walk Leaders per day. Although Steve had provided the centre with our requirements beforehand members commented that the leaders brought in were not well informed and this led to a lack of clear walk proposals from them. Members were offered so many variances on distance, difficulty and route that many felt unsure whether it would be appropriate for them. Many members on Sunday decided to go their own way. It should however be mentioned that those who attended these walks nonetheless thoroughly enjoyed themselves.

Walks for 2017

This year walk leaders have already volunteered their services meaning that all walks up until October have been allocated. Some walk leaders have also already provided details of where they will be.

Wainwrights

Walks in 2016 have on some occasions been very long and hard days. John Trimble has now planned how and when the remaining summits will be reached and this will take until 2021 to complete. Please note: A walk list has been circulated to all those who have taken part to date. If additional members are interested, please contact Howard or John for more information. Booking accommodation is up to the individual, although they do recommend hotels/ B&B’s.

Steve welcomed Caroline and Pauline as newly trained Walk leaders. If anyone in the club is interested in becoming a walk leader then please contact Steve will organise the necessary training. Pauline and Steve are hoping to complete their Gold in the Autumn.

Steve announced that this would be his last report as he was standing down having completed 4 years. He thanked all the walk leaders for their support over the last 4 years and the club for their patience and understanding when things have not quite gone to plan.

 

  1. Holidays and Weekends away

By Sarah Andrew

Holidays attended in 2016 

  1. Spring Walking Weekend 2016 – Dovedale, Derbyshire. 15th-18th April 2016

18 members have booked. Accommodation will be at HF’s Pevril of the Peak in the fabulous Peak District. Places are still available. Please contact Sarah if interested.

  1. Summer Holiday 2016 in the Picos de Europa with Hike Pyrenees 3rd-10thJuly 2016.

19 members have booked this two centre holiday with Hike Pyrenees. 

  1. Autumn Walking Weekend 2016 – Glaramara, Keswick – 23rd -26th September 2016

All places have been filled but there is a waiting list, so please contact Sarah who will keep you informed.

 

Holidays for 2017

  1. Larpool Whitby: 21st to 24rd April 2017
  2. Bavaria: (in the German Lake District at Lake Tegernsee near Munich) 15th to 22nd July 2017
  3. Lulworth House in Dorset, 29th September to 2nd October 2017

This venue is approximately 4 hours away, an excellent place for beautiful walks. 

Holidays for 2018

  1. Badia, Italian Dolomites. 11thto 18thMarch 2018
  2. Summer Holiday Lake Bled, Slovenia Saturday 23rd June Saturday 30th June 2018

Sarah recommended this place due to the range of activities available as well as the excellent scenery.

  1. Beddgelert, Snowdonia, 13thto 16thApril 2018

Promising things have been heard about this venue as it has been recently renovated and it is an area that many people have been wanting to explore.

 

  1. Club Events

By Paula Ford 

  1. Summer Social Evening at The Cornichon in Tarvin on Thursday 25th August.

23 members attended our Summer Party at the Cornichon in Tarvin. The food proved to be excellent value for money (only £15.00 for 3 courses) and we enjoyed a very relaxed evening, with of course excellent company. 

  1. Christmas Party: Friday 2nd December at Willington Hall.

This was held in the Orangery (a new room which overlooks the gardens and surrounding countryside). It proved to be a delightful evening with excellent food and company.

 

  1. Election of Committee Officers

Howard Cruse presented the nominations for the following year.

Sarah Andrew (Holidays and Events Secretary)

Pauline Ziman (Walk Leader Officer)

Ed Smyth (Chair)

Paula Ford (Members and Holidays Secretary)

Ken Pratt (Treasurer)

Motion Approved.

 

  1. Election of Auditor

Howard thanked Pauline Ziman for the work she has carried out, but as she was now to be a committee member she would not be able to complete the audit in the future.

Members there were asked if they could perhaps take the job on and Mark Manton Volunteered

 

  1. OHWC Website

James has received a number of comments regarding logging onto the OHWC website especially into the Member’s secure area. James proposed removing the restrictions and having everything accessible in the public area. The site is now very comprehensive, contains lots of useful information on future events, walks and holidays. It also has a large photo gallery of walks attended which is much appreciated.

 

  1. Membership Card

The membership card detailing all walks and contact numbers was introduced for 2016. The committee’s contact details, along with club events were also included on the card and it has generally been proved useful.

 

A.O.B

Toots Williamson thanked the committee for the wonderful holiday in Picos de Europa, saying the walk leaders there were superb.

Howard thanked the committee for all the work they had done and also Pauline, James Williamson and John Trimble. He also thanked all at Eaton Golf Club including Carol, Ross and her catering team.

Brian Clark thanked Howard Cruse for all he had done over the preceding years.

 

APPENDIX 1

Financial Position 2016

Funds:ClubActivitiesTotal
Balance Brought Forward:
Bank & Cash £        3,499.43-£373.21£3,126.22
HF Investment £           107.61£107.61
Total£3,607.04-£373.21£3,233.83
Income£1,187.45£32,437.24£33,624.69
Expenditure-£1,701.52-£31,110.99-£32,812.51
Net Income-£514.07£1,326.25£812.18
Balance Carried Forward:
Bank & Cash£2,979.06£953.04£3,932.10
HF Investment£113.91£113.91
Total£3,092.97£953.04£4,046.01

Income 2016

INCOME2015 Actual2016 Actual2016 BudgetDif
Membership Fees In£140.00£40.00£200.00-£160.00
Walk Fees In£1,090.95£1,036.00£1,100.00-£64.00
Interest on HF Investment£2.10£6.30£2.00£4.30
Unrec. Hol Costs/Gain£82.00£105.15£100.00£5.15
Extra income Coniston(2015)£227.72£0.00£0.00£0.00
Total£1,542.77£1,187.45£1,402.00-£214.55

Expenditure 2016

EXPENDITURE2015 Actual2016 Actual2016 BudgetDif
Insurance£0.00£0.00£0.00£0.00
AGM Catering + Social£703.87£527.50£625.00£97.50
Leaders Exps, Maps etc£67.12£400.00£50.00-£350.00
Other Expenses£100.00£50.00£75.00£25.00
Mini Bus£0.00£0.00£0.00£0.00
Website£180.08£219.67£250.00£30.33
Charitable Donations£220.00£245.00£120.00-£125.00
Leader Training£0.00£250.00£475.00£225.00
Summer Party£0.00£0.00£0.00£0.00
Xmas Party£195.00£9.35£0.00-£9.35
Total£1,466.07£1,701.52£1,595.00-£106.52

Other Activities 2016

Other ActivitiesB/FwdIncomeExpenditureC/Fwd
Spring Weekend-£225.00£3,169.64£2,944.64£0.00
Summer Week£0.00£15,951.00£15,951.00£0.00
Autumn Weekend-£175.00£5,613.56£5,438.56£0.00
Spring Weekend Y+1£0.00£2,453.04£1,950.00£503.04
Summer Week Y+1£0.00£3,450.00£3,000.00£450.00
Autumn Weekend Y+1£0.00£1,800.00£1,800.00£0.00
Other Members Deposits£26.79£0.00£26.79£0.00
Total-£373.21£32,437.24£31,110.99£953.04

Proposed budget 2017

INCOME2016 Budget2016 Actual2017 BudgetDif
Membership Fees In£200.00£40.00£100.00£60.00
Walk Fees In£1,100.00£1,036.00£1,000.00-£36.00
Interest on HF Investment£2.00£6.30£2.00-£4.30
Holiday Administration Charge£100.00£105.15£100.00-£5.15
Total£1,402.00£1,187.45£1,202.00£14.55
EXPENDITURE
Insurance£0.00£0.00£0.00£0.00
AGM Catering + Social£625.00£527.50£550.00-£22.50
Leaders Exps, Maps etc£50.00£400.00£100.00£300.00
Other Expenses£75.00£50.00£75.00-£25.00
Mini Bus£0.00£0.00£0.00£0.00
Website£250.00£219.67£250.00-£30.33
Charitable Donations£120.00£245.00£120.00£125.00
Leader Training£475.00£250.00£250.00£0.00
Summer Party£0.00£0.00£0.00£0.00
Xmas Party£0.00£9.35£0.00£9.35
Total£1,595.00£1,701.52£1,345.00£356.52
Net Income From Activities-£193.00-£514.07-£143.00£371.07

 

APPENDIX 2

Report on walks 2016

  • Sunday walkers (Total)                           2015                                       2016
  • Green walks                                                257                                          271
  • Blue walks                                                   118                                          143
  • Red walks                                                      70                                            69
  • Wainwright walkers                                    95                                            97

Report on holidays 2016

  • Dovedale                    18 walkers
  • Picos de Europa       20 walkers
  • Glaramara                 23 walkers